Technical Communicator jobs in South Dakota

Position Description

Reports to: Vice President of Finance and Operations

Supervises: Human Resources Administrative Assistant
Volunteers

Purpose:

Under the direction of the Vice President, the Director of Human Resources is responsible for overseeing, maintaining, and enhancing the organization's human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices as they relate to the mission and strategic plan of Western Dakota Technical College. Ensures compliance with credentials and qualifications requirements for the Higher Learning Commission, the Board of Technical Education, and program accrediting agencies. Ensures compliance with state and federal employment and working conditions laws.

Working Conditions:

This is a full-time position and most of the work to be performed is done in usual office working conditions. Days and hours of work are Monday through Friday, 7:30 a.m. to 4:00 p.m. However, there may be times when travel for meetings, training or attendance at weekend events is required.

Physical Demands:

The duties of this position are primarily sedentary in nature; however, some standing, bending, and twisting on a daily basis is required. Some lifting of approximately 50 lbs. may be necessary at times.

Position Essential Duties

• Develops and coordinates Western Dakota Tech human resource processes and programs, including hiring, separation, performance improvement, professional development, employee health insurance and other benefits, Ombuds program, positive campus climate, and employee recognitions.
• Plans, directs, and oversees all recruitment, interviewing, selection, and hiring processes within WDTC, ensuring a diverse applicant pool, and following federally compliant procedures.
• Researches, recommends, writes, and gains approval for needed updates to WDTC human resources policies, position descriptions, placement, and pay levels.
• Reviews requests for ADA accommodations for both employees and students and provides required communications with faculty and supervisors regarding approved accommodations. Ensures ADA processes are regularly reviewed for effectiveness.
• Oversees and manages employee records information and is the gatekeeper to the employee information system. Ensures all potential employees receive a background check per state regulations.
• Recommends and facilitates annual campus-wide trainings related to improving employee performance, improving collaboration and communication, and other related skills to support effective WDTC employee performance.
• Chairs the Employee Recognition Committee and co-chairs the Benefits and Compensation Committee w/the VP of Finance and Operations. Participates in other employee and student related committees such as the AOD and Wellness Committees.
• Trains and supports supervisors regarding employee performance review/evaluation; performance improvement plan policies and procedures; and employee performance issues. Ensures employee performance reviews and evaluation processes, including the tools, are regularly updated and effective.
• Stays current with state and federal employment law and practices and ensures WDTC human resources and related policies and procedures are completely stated, regularly reviewed, and updated to ensure compliance and effectiveness.
• Develops, trains, and implements an employee Ombuds program, focusing on developing a positive, problem-solving approach and a positive campus climate.
• In collaboration with legal counsel, assists in investigation of Title IX Complaints, formal grievances, and EEOC filings.
• Develops, facilitates, and oversees the new employee on-boarding processes and updates as appropriate.
• Ensures security, integrity and completeness of employee information and data in the employee database systems according to policies and federal and state regulations.
• Completes all required state and federal employment data reports.
• Recommends actions and approaches needed to ensure a positive, supportive, and inclusive work environment.
• This position description in no way states or implies that the responsibilities and tasks are the only essential functions to be performed. The employee occupying this position will be required to follow any other instructions and to perform any other job-related duties as required by his/her supervisor. All tasks assigned must be performed on a regular and consistent basis.

Qualifications

Bachelor’s Degree in Business Administration, Organizational Leadership, Human Resources, or similar degree and at least 3-5 year’s work-related experience.

Knowledge, Skills and Abilities

• Knowledge in developing and updating employee handbook.
• Knowledge in staffing, recruitment, interviewing, and selection process and procedures.
• Knowledge in standard federal and state employment laws, guidelines, and rules.
• Credentialing requirements set by the Higher Learning Commission and other college accrediting agencies.
• Western Dakota Technical College human resources processes and procedures.
• Ability to work in various databases and recordkeeping applications, such as, Jenzabar, Microsoft Office, Employee Navigator, SPOL, and NEOGOV applicant tracking.
• Knowledge of principles and processes for supporting employee performance improvement planning, terminations, and non-renewals.
• Knowledge of employee benefits program and ability to collaborate and represent WDTC employee interests in benefits settings.
• Knowledge of human resources reporting requirements for federal and state agencies.
• Knowledge of supervisory and management fundamentals and principles.
• Skilled in human relations communication for all levels of employees - full and part time.
• Skilled in preparing and compiling human resources reports for state and federal agencies.
• Ability to interpret and apply laws, rules, and guidelines affecting WDTC human resources operations; proposing revisions appropriate for a college setting as needed.
• Ability to coordinate processes with payroll personnel.
• Organizational and time management skills.
• Strategies and approaches for maintaining a positive and collegial workplace.
• Assembling and providing personnel data and information for supervisors to support their decision-making.
• Maintaining and updating personnel and employee files and records.
• Interviewing, investigating, and counseling techniques and methods used in personnel administration.
• Ability to maintain objectivity and confidentiality.
• Ability to evaluate position skill-level requirements and recommend updates.
• Leadership, supervisory, and management skills.
• Ability to take personal initiative to organize planning efforts.
• Presenting ideas and training others in processes, policies, and procedures.
• Attending to details.
• Writing and revising compliance-related reports and policies and developing new policies as needed.
• Organizing and analyzing data for institutional reports.
• Leading, implementing, and evaluating campus planning processes and making needed changes to meet college benchmarks and targets.
• Developing strong interpersonal relationships with the campus and external community, particularly for dual enrollment and other college partnerships.

Core Benefits - Qualifying employees are eligible to receive a medical benefit offering, with coverage provided through Wellmark Blue Cross Blue Shield, along with dental as a separate benefit offering through Delta Dental. An Employee Assistance Program through a work-health-life services program called The Standard is also a benefit for all employees. Western Dakota Technical College also supports healthcare and dependent care flexible spending accounts (FSA), Voluntary Life and Ad&D, Voluntary Short Term Disability, Voluntary Accident Insurance and Voluntary Critical Illness Insurance through Employee Navigator.

Retirement - Western Dakota Technical College offers an outstanding retirement package through South Dakota Retirement System (SDRS). As a WDTC employee, you will contribute 6% to SDRS each pay period, and WDT will match 6% for qualifying employees (3 year vesting period). Supplemental Retirement Plans are also offered.

Additional Benefits - Western Dakota Technical College offers additional benefits for all employees. Those benefits include an onsite gym and other wellness vendor discounts, educational benefits, professional development, flex time and much more! An Employee Assistance Program (EAP) is supported through The Standard, allowing employees and their families to contact skilled support specialists for everything from therapy referrals to financial counseling.

For additional information, please visit Western Dakota Technical College's HR website.