Provisional Records Clerk
Website: www.cityoflaramie.com
Application Deadline: Open Until Filled
Salary: $13.00 - $15.00 per hour
Hours: 18 hours per week
Under the direction of the City Clerk, this position performs a variety of professional and technical duties related to the digitizing of the City Clerk’s Division historical records. Position is needed until work is complete or the budget allowance met
DUTIES & RESPONSIBILITIES:
- Efficiently scan documents and complete projects per the job specifications.
- Operate and maintain scanners in accordance with specifications and regulations.
- Maintain a neat and clean area around the scanner.
- Complete necessary paperwork neatly and accurately.
- Ability to perform high levels of repetitive motion on a daily basis.
- Ability to lift boxes weighing up to 40 lbs.
- Strong attention to detail.
- Read at a level sufficient to understand documents containing titles, codes, prose of various natures, including written instructions or mathematical figures.
- Inspect and analyze selected subjective information to maintain quality standards in product.
- Correctly and swiftly alphabetize or place in numerical order.
- Develop proficiency at operating scanners.
- Listen effectively and follow written or verbal instructions.
- Be able to ask questions in order to understand information being scanned so accurate filing and digitizing is completed.
- Use discretion of confidentiality as needed.
- Written and verbal communication skills sufficient for communicating with City of Laramie staff, Wyoming State Archives staff, others as needed.
- Ability to answer phones and take detailed messages.
- Ability to work independently and in groups.
- Ability to organize jobs including prioritization and keep in communication with supervisor as needed.
- Work effectively and efficiently to achieve the goals set by supervisor.
- Ability to cross train in business licenses and permitting.
- Provide customer service related to business licensing and permitting and related Laramie Municipal Code.
- Ability to learn website management to maintain online records.
- Ability to research documents in records with accuracy.
- Assist City Clerk with providing public records training to city staff as needed.
PREFERRED QUALIIFICATIONS:
- Receive both oral and written information in English.
- Sit or stand in a stationary position for long periods of time.
- Repeat motions involving fingers, hands, wrists, arms.
- 6-12 months related experience in office related setting or equivalent work experience, is preferred.
- High School Diploma or GED.
- Ability to work towards obtaining certification related to public records: Public Records Officer.
SPECIAL REQUIREMENTS:
- Ability to work in a standard office environment with some ability to travel to different sites; some exposure to outdoors.
Applicants who are offered an appointment are required to pass a comprehensive background investigation, drug screening test and driver license check.
The City of Laramie is an EEO/ADA employer and a smoke-free workplace per City ordinance. |