Purchasing Clerk jobs in District of Columbia

Join us for this incredible opportunity at Grand Hyatt Washington located in downtown Washington, D.C. Not only will you be part of a great team, you will also be part of a company that is one of Fortune's 100 Best Companies to Work For, for several years running!

The Purchasing Coordinator is an integral part of the team at our hotel which features 897 rooms and about 40,000 square feet of meeting space. This person will primarily work Monday to Friday with flexibility to work Saturday as needed, typically some time between the hours of 7:00am - 5:00pm. Primary responsibilities include:

• To provide assistance in the Food Storeroom on the heavy delivery days, typically Tuesday and Friday, and subject to change based on business demands.
• To ensure that all food, non-food, and beverage products are issued from the storeroom on a daily basis.
• To ensure that orders must be in in a timely fashion and that they meet the appropriate business demands.
• To ensure that all produce items have a received date to promote proper rotation.
• To ensure that the BirchStreet order guides/purchase orders are used to streamline the ordering and receiving process.
• To monitor, on a weekly basis, all purchase orders that are not complete in BirchStreet.
• To ensure that all temporarily out of stock (TOS) items be communicated to minimize the impact on the operation.
• To ensure that all confidential information is secure in an appropriate manner as specified per the company’s policy.
• To ensure that the Food & Beverage receiving (BirchStreet) and the excel spread sheet (emailed to the Finance department) are secured in the appropriate manner when containing confidential information and then completed and forwarded to the Chef for approval on a daily basis.
• To ensure that all non-catalog items are updated during the receiving process.
• To ensure that all invoices be scanned into the purchasing drive to maintain active and orderly file history of past purchases.
• To ensure that all Food & Beverage requisitions in BirchStreet have been completely filled and expedited to the requesting department(s) on a daily basis.
• To ensure that the temperatures of all proteins (fish, meat, and poultry) delivered and the delivery truck as well, are within health regulations and document the temperature on the invoice for proper record keeping.
• To ensure that all items are properly stored and are not on the floor or in/on milk crates, or any other unacceptable method for storing items.
• To organize the loading dock area and ensure, on daily basis, that all pallets, milk crates and the specific purveyors retrieve bread racks.
• To ensure/improve communication, especially in critical situations, by utilizing the provided radios to expedite procedures.
• To ensure clothing and personal items/bags are not in any of the Food & Beverage storerooms.

Secondary responsibilities include:

• Assist as deemed necessary, with the receivable of goods into the hotel.
• Assist as deemed necessary, to ensure that all hotel packages (guests/Hyatt Colleagues/Departments) are received and delivered or provide notification according to the standard operating procedures.
• Assist as deemed necessary with the collection of all carts to expedite the delivery/requisitioning process.

We offer excellent benefits:

• Free room nights after 90 days, discounted and friends & family room rates immediately

• Medical, prescription, dental, vision, and life insurance available after 30 days

• 401K with company match

• Paid vacation, sick days, new child leave, and flexible holidays

• Paid Family Bonding Time and Adoption Assistance

• Tuition Reimbursement

• Free meal during the work day

• Employee Stock Purchase Plan

• Discounts at various retailers

• Career growth opportunities locally or throughout the country

Hyatt is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

• Detail oriented and organized
• Ability to multi-task
• Refined verbal and written communication skills
• Ability to work independently and confidently
• Ability to lift, push, and pull a moderate amount of weight
• Ability to establish professional relationships within the hotel and with outside business partners
• Ability to manage confidential information
• Ability and knowledge of how to use a computer including Excel and Word programs, and ability to learn new programs