Payroll Supervisor jobs in Pennsylvania

Overview

Founded in 1967, ImageFIRST® is the largest and only national linen rental and laundry service specializing in the healthcare market. Acquired by private equity firm Calera Capital in 2018, ImageFIRST serves medical facilities nationwide providing linen, patient gowns, scrubs, and more while managing their clients’ linen inventory for cost management. As leaders in infection prevention, they currently own and operate the most HLAC-accredited facilities in the industry. With one of the highest customer retention rates in the industry – 97% – ImageFIRST is dedicated to improving patient satisfaction and making staff happy with our white glove service!

Check out our company page: https://www.imagefirst.com/company/

Responsibilities & Qualifications

The Payroll Supervisor works under the guidance of and reports directly to the Payroll Manager. This role is responsible for directing a team of Payroll Specialists and managing the administrative duties of the Payroll Department, supporting multiple locations nationwide. Additionally, this individual will collaborate closely with the Human Resources team.

RESPONSIBILITIES:

• Supervise and mentor a team of payroll specialists, providing guidance and support
• Oversee the preparation and processing of weekly payroll for a designated portion of our employee base
• Verify timekeeping records and consult with management about any discrepancies
• Ensure compliance with federal, state, and local payroll, wage and hour laws and best practices
• Review and audit payroll reports for accuracy for all employees
• Manage payroll reporting and administration, to various departments
• Handle payroll discrepancies and provide resolutions in a timely manner
• Collaborate with HR and Finance departments to ensure seamless payroll operations and address any issues in coordination with payroll manager
• Provide training on payroll procedures to the field
• Update and create SOPs to support HR procedures
• Stay updated on changes in payroll laws and regulations, to assist with implementing necessary changes to company policies and procedures
• Assist in internal audits and resolve payroll-related inquiries from associates and management
• Support and assist with external audits related to payroll

MINIMUM REQUIREMENTS:

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field preferred
• A minimum of 5 years of payroll experience with at least 2 years in a supervisory role
• In-depth knowledge of payroll practices, laws, and regulations
• Experience processing payroll for 500 employees 
• Proficiency with payroll software (e.g., ADP & Ceridian Dayforce a plus) MS Office, especially Excel
• Strong analytical skills and attention to detail
• Excellent communication and leadership skills
• Ability to work under pressure and meet tight deadlines

Company Values & Benefits

Required Competencies:

• Be Respectful: Value all we come in contact with
• Be Remarkable: Create a positive moment with every interaction
• Be Safe: Keep ourselves and those around us safe
• Be Honest: Be guided by truthfulness in all we do  

Benefits:

• Competitive pay
• Medical, Dental, Vision 
• Pet, Legal, and Hospital Indemnity Insurance 
• 401k (match)
• Paid Time Off Package
• Great company culture
• Collaborative team environment 

EOE / Drug-Free Workplace 

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by applicable law.  We are fueled by the talent, passion, and diversity of our associates.

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