Associate Bursar has responsibility of one or several aspects of institutional funds. Oversees the operations of student financial services, billing and receivables, and cashiering functions of the university/college. Being an Associate Bursar ensures compliance with university, state, and federal regulations and standard accounting procedures. Typically requires a bachelor's degree. Additionally, Associate Bursar typically reports to Bursar. The Associate Bursar manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. Extensive knowledge of department processes. To be an Associate Bursar typically requires 5 years experience in the related area as an individual contributor. 1 to 3 years supervisory experience may be required. (Copyright 2024 Salary.com)
JOB TITLE: Bursar
REPORT DIRECTLY TO: Assistant Vice-President of Fiscal Affairs
OBJECTIVE: Responsible for coordinating and managing all functions related to the receipt of University funds, including the collection, accountability and deposit of all payments from students in an accurate and timely manner as well as maintaining a good check and balance on daily cash receipts. Customer service will also be a key as this position requires answering and assisting students and parents with questions, including but not limited to, student account balances, check availability, cost of attendance, etc.
ESSENTIAL JOB FUNCTIONS:
· Manages the University’s depository operation to include the collection of student accounts receivable through the school, outside payment plans and collection agencies
· Process student payments and other cash receipts on a daily basis (cash, checks, credit cards) and post to the Account Receivable (AR) and/or General Ledger (GL) systems
· Ensure student accounts are current and that charges, aids and payments are posted accurately
· Monitor student credit balanaces and prepare student check request forms to ensure refunds are processed timely
· Manage payment plans of active students to include initiating collection calls and sending out monthly statements. Prepare a monthly report of payment plans for the VP of Fiscal Affairs
· Prepare and maintain code tables, assessment rules and the billing module
· Settle credit card transactions on a daily basis
· Prepare and balance cash drawer at the end of each day
· Prepare and reconcile all cash receipts at the end of the day to the AR and GL postings to ensure completeness and accuracy
· Prepare bank deposits at the end of each day and coordinate daily bank runs
· Assist and coordinate with other departments (Admissions, Registrar, Financial Aid) relating to application fees, refunds, registrations, tuition payments, etc.
· Monitor and supervise the Perkins Loan Program
· Create and distribute student account/billing statements sent out each semester
· Performs other duties as assigned
Requirements
Minimum Qualifications
Bachelor’s degree from an accredited institution
Must have 4 years of experience in business, accounting, or related field of study
Proficient in Microsoft Office
Jenzabar experience a plus
Job Type: Full-time
Benefits:
Schedule:
Experience:
Work Location: In person