What are the responsibilities and job description for the Office Manager position at Westminster College?
The Office Manager for the School of Arts and Sciences oversees the daily operations of the School of Arts and Sciences. This position oversees the front office and coordinates workflow and projects to ensure the successful administration of the school's initiatives.
Program Management and Event Coordination
Westminster College provides equal employment and advancement opportunities to all employees and applicants for employment, without regard to race, color, religion, age (40 and over), sex, pregnancy, gender, disability, national origin, ethnic background, citizenship, veteran status, sexual orientation, gender identity and expression or any other characteristic protected by applicable law.
Program Management and Event Coordination
- Manage academic processes, such as assignment of academic advisors, grade submission, academic grievances, petitions for incompletes, applications for directed studies, academic dishonesty cases, syllabus archive, etc.
- Support MSMHC program, including generation of data required for CACREP accreditation
- Support NWCCU accreditation, including generation of required data and documentation, as well as planning and management of site visits
- Support faculty searches (manage applicants in NeoGov, arrange interviews and meetings, book travel for applicants)
- Run/edit reports on academic operations in Datatel, Nolij and Informer
- Coordinate faculty offices (including computers, furniture, maintenance, and annual office reassignments)
- Plan and coordinate all A&S events from start to finish by overseeing budget, catering contracts, alcohol permits, invitations and RSVPs, ceremony procedures, certificates, communications, and any student covering/staffing required
- Hire, train, and supervise a staff of student workers and train other staff members as needed
- Track purchases and receipts, maintain accurate financial records, and communicate regularly with the Accounting Office for questions, errors, and discrepancies
- Reconcile budgets on a monthly/quarterly cycle
- Manage approvals for purchasing cards for staff and faculty
- Front office intake, including assessment of student and faculty problems and referral to appropriate resources
- Liaison with contractors to maintain office supplies and equipment
- Liaison with bookstore to order course materials
- Manage A&S Dean's calendar, books meetings and appointments
- Represent A&S on multiple college-wide committees
- Other duties as assigned
- Bachelor's Degree and two years related experience
- Excellent written and verbal communication skills
- Strong customer service orientation both internally and externally
- Proficiency in Microsoft Office Suite, specifically word processing, spreadsheets, presentation and database software, internet applications and social media
- Excellent administrative skills, including an ability to collaborate with campus community and programs
- Strong organizational skills, able to work independently, multi-task, and manage project timelines
- Attention to detail and problem-solving skills
- Experience with diverse populations and a global orientation
- Positive professional demeanor that instills confidence, trust and respect
- Three years of progressively responsible administrative experience in school, district, and/or education and training settings
- Expertise in relational database(s) and other technologies in the development and management of student records
Westminster College provides equal employment and advancement opportunities to all employees and applicants for employment, without regard to race, color, religion, age (40 and over), sex, pregnancy, gender, disability, national origin, ethnic background, citizenship, veteran status, sexual orientation, gender identity and expression or any other characteristic protected by applicable law.
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