Part Time Office Administrator

JOB DESCRIPTION – PART TIME OFFICE ADMINISTRATOR

Job Summary:

The individual in this position will manage all functions of the front office. They will be responsible for accounting, record maintenance, customer service and data security. This individual will also be the final point of contact for all customer service issues.

Job duties and responsibilities:

• Manage and oversee the daily operations of the accounting department
• Responsible for processing accounts payable / receivable
• Updates accounting records with new payments, balances, customer information etc.
• Prepares check deposit
• Collect past due payments
• Calculates salesperson commissions
• Mail processing
• Answers questions and handles complaints from customers regarding bills
• Customer service
• Keeps all customer information up-to-date in the company’s database
• Operates as the lead point of contact for any customer service issues
• Backup to front desk receptionist when necessary
• Must learn and understand product offerings to assist with customer orders
• Data security
• In charge of risk management procedures to ensure the security of sensitive customer information
• Maintains financial security by establishing internal controls to keep information confidential
• Complies with federal, state, and local financial legal requirements

Knowledge Skills and Abilities Required:

• Honesty and integrity
• Positive attitude
• Must be organized and pay attention to details
• Strong written and verbal communication skills, with customers and other team members
• Financial analyzation skills
• Ability to follow set processes
• Professional appearance and manner
• Computer literacy, MS Word and Excel, Sage Business Works

Education / Experience Required:

• Bachelor’s degree in Accounting / Business Administration (or equivalent experience)
• A minimum of four years previous office management / accounting experience is required

Schedule and benefits:

• Looking for someone who is willing to stick with this position for several years
• Looking for 3-4 days/week
• Hours can be semi-flexible with an end time of 4:00 PM
• Pay: Negotiable

Other duties:

• Coordinates the maintenance of office equipment, including copier, fax machine, etc.
• Purchase office supplies, as needed
• Other duties as assigned by your supervisor

Job Type: Part-time

Pay: $19.00 - $23.00 per hour

Expected hours: 24 – 32 per week

Benefits:

• 401(k)
• Flexible schedule
• Life insurance

Schedule:

• Day shift

Education:

• High school or equivalent (Required)

Language:

• English (Required)

Ability to Relocate:

• Hallam, PA 17406: Relocate before starting work (Required)

Work Location: In person

Salary : $19 - $23