What are the responsibilities and job description for the University Budget Office, System Budget Analyst position at Colorado State University?
Position Location
Fort Collins, CO
Work Location
Position qualifies for hybrid/in-office work
Research Professional Position
No
Posting Number
202402055AP
Position Type
Admin Professional/ Research Professional
Classification Title
Prof/Indiv Contrib II
Number of Vacancies
Work Hours/Week
40
Proposed Annual Salary Range
$78,000 - $85,000
Employee Benefits
Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment to diversity, equity and inclusion, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
- Review our detailed benefits information here.
- Explore the additional perks of working at CSU here.
- For the total value of CSU benefits in addition to wages, use our compensation calculator.
Desired Start Date
01/13/2025
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on
12/15/2024
Description of Work Unit
Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.
The Office of Budgets exists to provide research and analysis on internal affairs in support of executive decision making, to provide research and analysis on external factors affecting university planning and reporting and to formulate policy and provide analysis on university budgetary issues. The budgetary function exists to prepare, monitor, and distribute university budgets from legislative requests to the final operating budget of the University and to provide support to the various areas of the University as well as the CSU System regarding budget problems and restrictions on an ongoing basis. Colorado State University (CSU) is a tier one Carnegie Research Institution and a recognized leader in infectious disease research.
The Office of Budgets exists to provide research and analysis on internal affairs in support of executive decision making, to provide research and analysis on external factors affecting university planning and reporting and to formulate policy and provide analysis on university budgetary issues. The budgetary function exists to prepare, monitor, and distribute university budgets from legislative requests to the final operating budget of the University and to provide support to the various areas of the University as well as the CSU System regarding budget problems and restrictions on an ongoing basis. Colorado State University (CSU) is a tier one Carnegie Research Institution and a recognized leader in infectious disease research.
Position Summary
The University Budget Office, System Budget Analyst reports to the Director of the Office of Budgets. The primary role of this position is to provide administration of the University budget system, Questica (QB). The QB System Budget Analyst role monitors QB to ensure accurate system operation, integrity of financial data and success in audits. As the functional expert on QB, the System Budget Analyst is the point of contact between the business unit, KFS Operations and the Information Systems (IS) team. The System Budget Analyst will design and document system updates, reports, views, workflow and make appropriate recommendations that will positively impact operational effectiveness. The System Budget Analyst will be a Project Manager to plan system maintenance and upgrades. Respond to information requests as assigned. In addition, this position will facilitate the training and implementation associated with the University budget load. The position ensures compliance with University, State and Federal policies and procedures and regulations.
The successful candidate will be proactive in identifying and addressing problems, have strong analytical skills and must be able to effectively communicate with a variety of stakeholders across campus.
Required Job Qualifications
- Minimum Bachelor’s Degree in Business Administration with an emphasis in Accounting, Finance, Financial Management, or related field.
- OR Bachelor’s degree in an unrelated field and at least five years of directly relevant budget development experience.
- Two years of experience in budget development, tracking, and analysis.
- Experience and working knowledge of Microsoft Office Suite and the use of data mining tools.
- Demonstrated professional communication skills and ability to speak to diverse constituencies across all levels of the organization, as evidenced in the application materials.
- Demonstrated strong organizational and complex critical thinking skills, follow-through, and attention to detail.
- Experience in an institution of higher education or government.
Preferred Job Qualifications
- Master’s Degree or MBA with a concentration in finance, accounting, or other related advanced degree.
- Analytical abilities, including the use of statistical techniques, financial modeling, and data management.
- Advanced knowledge of Microsoft Excel and data mining tools.
- Ability to work effectively in a multi-layered team environment, as well as autonomously.
- Demonstrated knowledge and ability to foster and work within culturally diverse communities.
Diversity Statement
Demonstrated knowledge of, and relevant ability with, culturally diverse communities among potential target and constituent populations.
Essential Duties
Job Duty Category
Maintain and Analyze Budget System Performance
Duty/Responsibility
- Detect and correct errors in University’s budget system by analyzing daily reports.
- Manage specific application quality assurance and help desk activities including tracking bug reports and change requests to ensure timely resolution.
- Work with developers to prioritize bug fixes and enhancements.
- Maintain system related tables which support a variety of accounting/budget related functions.
- Work with Office of Budgets team on budget related issues and projects.
- Work independently with users to define concepts.
- Analyze data and prepare custom views and/or reports.
- Develop and implement data queries to retrieve information to assist with budget and university planning, projections, and decision-making, and to provide information requested by CSU Administrators, State and Federal agencies, other higher education institutions, research groups and others.
- Assists with creation and implementation of new organizations and departments within the university system which includes coordinating efforts with Institutional Research, Student Systems, Human Resources and Business and Financial Services personnel to ensure compliance with university policies and preservation of historic information.
Percentage Of Time
40
Job Duty Category
Oversee Budget System
Duty/Responsibility
- Oversee system security by authorizing access to users by designing and/or modifying security profiles.
- Organize and implement the budget load activities with KFS Operations, by scheduling event deadlines, monitoring the progress and discussing issues with affected personnel and departments.
- Analyze discrepancies in system performance and make recommendations for updates.
- Manage development and implementation of procedures to facilitate and streamline the budget submission process, including formulation, evaluation, and verification of budgets.
- Facilitate the coordination of training related to the annual budget submission process,
- Provide final signoff to release updates into production
Percentage Of Time
40
Job Duty Category
Other
Duty/Responsibility
- Maintain and update Questica procedures.
- Ensure continuing operational quality by documenting bug fixes and enhancements.
- Meet with team(s) regularly to review deliverables and deadlines.
- Prepares Ad Hoc financial analyses and reports working in conjunction with Office of Budgets staff and director.
- Performs Ad Hoc research on best practices, policies, processes of peer and other higher education institutions on various topics of interest.
- Conduct ongoing reviews of budgets and financial activity for compliance with university fiscal policies.
- Process and approve budget change requests and other financial documents as needed.
- Assist with monthly reconciliations of accounts within the Central areas.
- Coordinates and distributes Central commitments to/from other University units.
- Other Duties as assigned.
Percentage Of Time
20
Application Details
Special Instructions to Applicants
For full consideration, please apply by 11:59 PM on 2/15/24. Please attach a cover letter that addresses the required and preferred job qualifications of the position, a resume, and the contact information for three professional references.
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
References will not be contacted without prior notification to candidates.
CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.
References will not be contacted without prior notification to candidates.
Conditions of Employment
Pre-employment Criminal Background Check (required for new hires)
Search Contact
Tommy Crews, tcrews@colostate.edu
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
Salary : $78,000 - $85,000
