Receptionist - Part-time

Description

Employment Type:  Part-Time 

FLSA Status:  Hourly/Non-Exempt

Schedule: Monday - Friday

15-19 Hours per Week

Summary:

The Front Desk Receptionist is the first point of contact that a visitor has when they arrive to our parish and is responsible for assisting the organization with a variety of clerical and administrative tasks. 

Position Responsibilities:

• Answers and transfers phone calls, screening when necessary
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Records and distributes minutes or other records for meetings.
• Adhering to safety training and protocols on a daily basis and taking precautionary measure to ensure the safety and well-being of self, others.   
• Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Mass intentions
• Receiving money from Church Organizations/Ministries and make a receipt.
• Preparing letters for visitors when needed
• Research and print Sacrament information for individuals who request an updated certificate.
• Prepare and print Bulletins weekly.
• Perform other duties as assigned.

Requirements

Minimum Qualifications:

Education:

• High school Diploma or equivalent
• Associate’s degree preferred

Experience:

• At least four (4) years’ experience of working in an administrative role providing direct support 
• Bilingual in Spanish and English

License and Credentials:

• Reliable transportation
• Valid driver license
• Valid vehicle insurance

Minimum Knowledge and Skills: 

• Experience with computer software and Microsoft Office Applications; 
• Must have exceptional people and organizational skills, be positive and be able to manage multiple tasks at one time. 
• Must be detail oriented, organized, self-motivated, work well independently and on a team;
• Must have good written and verbal skills;
• Must have good critical thinking and problem solving skills.

This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed. 

The Archdiocese of San Antonio is an Equal Opportunity Employer.