Accounting/HR Assistant-Temporary

Summary:

We are looking for a proactive Accounting / HR Assistant-Temporary willing to be a part of a solution driven team who is eager to learn. This person will provide support to the Financial Management and Humar Resources department by performing daily duties. You will be part of a team that is a centralized department working to maintain accurate information of a large organization. The ideal candidate will able to work comfortably in a team setting.

The goal is to contribute to the overall efficient operation of the department and the foundation.

Essential Duties and Responsibilities:

• Accurately post and process invoices to ensure proper recording of all expenses.
• Setting up New Vendors and obtaining W-9’s.
• Collaborate with the accounts payable and accounts receivable personnel to identify and resolve any discrepancies or issues.
• Assist in the review and coding of credit card expenses
• Support Accounting Managers and CFO in projects, as assigned.
• Regularly communicates with internal and external sources regarding invoices and statements.
• Successfully functions as a team member.
• Ensure all documents are stored and filed correctly in accordance with company policy and legal requirements
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Maintain Office Supplies Inventory
• Displays regular and reliable attendance. Reports to and departs from work on time, as scheduled.

OTHER DUTIES AND RESPONSIBILITIES:

• Demonstrates initiative by identifying potential problems and recommending reasonable solutions.
• Proactively recommends process improvements in an effort to eliminate redundancy, reduce labor costs and/or increase efficiency.
• Completes all assigned duties within the time frame and according to the standards as established by the Accounting Manager.
• Complies with all CCF and program rules, policies and procedures.
• Demonstrates commitment to professional growth by attending in-service trainings and staff development programs, and seeking out supervision when needed.
• Demonstrates adequate care and responsibility for equipment. Reports and/or repairs missing or damaged equipment and supplies.
• Ensures facilities upkeep and safety by maintaining neat and clean work areas, by securing work area at close of business day.
• Familiar with and understands Cesar Chavez Foundation Personnel Policy manual and follows all established personnel policies.
• Follows administrative chain of command.
• Reads memos, directives, meeting minutes, and revised policies and procedures as posted.
• Other duties as assigned.

Qualifications:

KNOWLEDGE OF:

• Procedure manuals and an ability to interpret these effectively.

SKILLS:

• Excellent written and oral communication skills.
• Resourcefulness, initiative and the ability to work with minimal direction and supervision.
• Utilizes logical problem-solving techniques both independently and in collaboration with others.

ABILITY TO:

• Work harmoniously with Financial Management and Human Resources team, internal and external customers.
• Create written documentation that is legible, clear, and concise.
• Maintain positive morale and unit cohesion as evidenced by maintaining a cooperative and flexible attitude toward coworkers, showing adaptability to change, exhibiting effective communication and interpersonal skills, and taking initiative to solve problems.

Education and/or Experience:

• 2 year college degree preferred but not required.
• A minimum of one to two year of accounting experience.
• Minimum three years of administrative work.
• Intermediate experience in MS Windows-based operating system.

Salary/Wage:

$19-$20/hour DOE