Contract Administrator

WHY CANYON STATE ELECTRIC?

Join our award-winning construction team in Arizona! As Arizona’s single-source solution for electrical construction, we prioritize your well-being by offering full benefits, career growth, and fun perks like team-building activities. We support your skill development and career goals. Choose Canyon State Electric, voted the Best Place to Work in Phoenix since 2018.

• Awarded Top Workplaces 2024

• Arizona’s Most Admired Companies for 2022

• Arizona Corporate Excellence Award 2022

• Ranking Arizona’s Best Place to Work (2018 - 2022)

• Ranking Arizona’s Best Workplace Culture (2019 - 2022)

• 2022 Best in Business

THE POSITION
Canyon State Electric is seeking an experienced and detail-oriented Contract Administrator to join our growing team. This role is critical to ensuring smooth project execution by managing contracts, change orders, and compliance processes. As the key point of contact for contract-related matters, you will work closely with team members, executives, and external stakeholders to ensure all documentation is accurate, organized, and completed on time. The ideal candidate is proactive, highly organized, and has strong communication skills to effectively follow up and resolve outstanding tasks.

RESPONSIBILITIES:

• Oversee contracts with general contractors and vendors, ensuring accuracy, compliance, and proper documentation.

• Track the progress of contracts, send them out for review or signature, and follow up with internal team members and external parties to ensure timely completion.

• Maintain clear records of contract progress to eliminate ambiguity and delays.

• Monitor and track general contractor change orders to ensure timely follow-up and avoid project delays.

• Manage OCIP/CCIP (Owner-Controlled Insurance Program/Contractor-Controlled Insurance Program) processes, including subcontractor enrollment, tracking progress, and resolving pending items.

• Assist the project accountant with compliance tasks, including managing contracts and insurance documentation.

• Ensure projects are set up accurately in the accounting system by entering client information, assigning tax accounts, linking jobs to general contractors, and recording initial contract amounts.

• Proactively communicate with team members to gather necessary information and resolve outstanding issues.

• Serve as the main point of contact for contract and compliance-related inquiries.

• Maintain organized records of contracts, change orders, and compliance documentation.

QUALIFICATIONS:

• Proven experience in contract administration, project coordination, or a similar role in the construction industry.

• Strong attention to detail, with the ability to identify and resolve discrepancies.

• Excellent communication and interpersonal skills to interact effectively with team members, executives, and vendors.

• Ability to manage multiple tasks and deadlines in a fast-paced environment.

• Strong organizational skills and a proactive approach to follow-up and tracking.

• Proficiency in construction-related software systems (e.g., Sage) and general office tools (e.g., Microsoft Office Suite).

• Familiarity with OCIP/CCIP processes and compliance requirements is a plus.

• A confident, self-motivated personality with the ability to work independently while collaborating effectively with a team.

• Must demonstrate strong attention to detail through a skills test as part of the hiring process.

Pay ranges from $60,000 - $75,000 Salary or Hourly

WHAT WE OFFER:

• Industry-leading pay and discretionary incentive plan

• Generous benefits - including one health insurance plan at $0 cost to the employee only

• 401k with 6% company match, 100% vested at 6 months

• Vacation / PTO starting at 3 weeks per year

• Paid holidays - beginning immediately

• Fun, employee-oriented culture

• Excellent growth and advancement opportunities

• Opportunities to give back to the community

• Stable, long-term career - not just another job

• Tools you need to succeed - technology, training, support

• Yearly boot voucher

OUR CORE VALUES

Community, Dependability, Innovation, Positivity, Quality, and Safety

BRING YOUR FRIENDS

Earn up to $1,500 bonus for every person you bring to work for CSE. There is no limit to the amount you can earn!

You can visit our website and learn more about what we do! https://canyonstateelectric.com/

Canyon State Electric provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, national origin, citizenship status, age, disability, sex, sexual orientation, veteran status, or any other characteristic protected by applicable federal, state, or local laws, regulations, or ordinances.