What are the responsibilities and job description for the Office Manager Assistant position at ARDENT CORPORATE LLC?
Office Manager Assistant Job Description
Summary/Objective
The Office Manager Assistant is responsible will assist with organization and coordination of office operations and procedures in order to ensure organizational effectiveness and efficiency.
Essential Functions
Assist new families with check in/out procedures
Conduct tours and tour follow ups
Provide administrative support to the front office
Maintain confidentiality of student’s files
Daily Tasks
Greet parents and provide a warm welcome for students
Answer phones in a positive and professional manner
Assists and accepts responsibility in other daily duties that might be temporary in the event other employees are not available
Ensure the Director and Assistant Director are kept up to date with the day to day campus operations
Weekly Tasks
Update and maintain student’s files
Enter new families information in Procare
Key tour information in Procare
Organize new parent packets
Keep tour bags and enrollment bags up to date with promotional items
Monthly Tasks
Check office supply inventory and provide a list to the Director and Assistant Director
Check inventory for incident and accident reports and daily log sheets
Check Zep supply and provide the Director and Assistant Director with an order list
Compile information for the campus newsletter
Quarterly Tasks
Audit blue cards and provide parents with expiration notices when necessary
Assist in the scheduling of field trips
Work Parent’s Night Out (2 per year)
Abilities
Organized
Professional
Strong communication skills
Qualifications
1 year management experience
Successfully pass a background check
ServSafe and CPR certified
Physical Demands
The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.
Position Type/Expected Hours of Work
This is a full-time position, Monday through Friday and hours vary. Extended hours may be necessary as needed to cover staffing during business hours. You must be willing to open or close the campus on a regular basis.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
