Trust Administration Assistant jobs in Arkansas

Pea Ridge Public Schools

District Office Administrative Assistant
 

Administrative Assistant/Accounts Payable Clerk

Division:   Support Staff - Clerical

Contract Length:  240 Days

Reports To:  Assistant Superintendent/District Treasurer 

Evaluated By:  Assistant Superintendent/District Treasurer 

Emp.Category:   Classified

Pay Scale:  Sched. 469 -Range 2 Payroll/240

FLSA Exempt:  No

Job Summary:  Serves as secretary to the principal and as facilitator for the school/public being served in communicating information, problem solving, material acquisition, cash handling, and record keeping. 

Essential Duties and Responsibilities:  Other duties may be assigned.  

• Assist Superintendent and Assistant Superintendent with projects; travel arrangements, etc.
• Utilize with proficiency basic office technology 
• email, mail merge, scan, copy, fax
• google calendar
• google sheets/ms excel
• google docs/ms word
• google slide/ms powerpoint
• adobe acrobat editor
• Receptionist duties, including answering phones, making phone calls, greet visitors, manage multiple tasks at one time
• Process new school board members with the county, department of education, etc. 
• Sort and distribute us mail
• Attend board meetings as needed to serve as note-taker for official meeting minutes 
• Serve as Accounts Payable Clerk
• Enter purchase requisitions
• Process and distribute purchase orders
• Maintain VISA and Amazon site for new users, etc
• Assist sponsors with activity balances
• Maintain Fixed Assets
• Maintain board member training hours 
• Assist with board policies
• Assist with bank deposit
• Assist with online credit card system
• Prepare and issue accounts payable checks weekly
• Balance Revolving credit accounts including VISA and Amazon accounts
• Submit official transcripts to graduates and colleges
• Communicates regularly with various internal and external publics to develop and maintain a positive school district and community relationship.
• Schedules use of the district office spaces.
• Orders, processes, and maintains office supplies and equipment.
• Maintains confidentiality.
• Other duties as assigned. 

Supervisory Responsibilities

None.  

Qualifications Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Education and/or Experience:

High School diploma; some college preferred.

Language Skills:

Ability to read and interpret documents such as safety rules, operation and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of people. 

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. 

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, and diagram form.  Ability to deal with problems involving several concrete variables in standardized situations. 

Other Skills and Abilities:

Ability to operate a personal computer and related software.  Ability to get along with other people.  Patience in dealing with parents and students.  Ability to develop effective working relationships with students, staff, and the school community.  Ability to communicate clearly and concisely, both orally and in writing.  Ability to perform duties with awareness of all district requirements and Board of Education policies.  Ability to maintain confidentiality. 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to stand, sit, and walk.  The employee is occasionally required to stoop, kneel, crouch, or crawl.  The employee occasionally lifts and/or pushes up to 50 lbs.  Specific vision abilities required by this job include close vision, distance vision, and depth perception.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The noise level in the work environment may vary from quiet to noisy.  

The information contained in this job description is for compliance with the Americans with Disabilities (A.D.A.) and is not an exhaustive list of the duties performed for this position.  Additional duties are performed by the individual currently holding this position and additional duties may be assigned. 

Pea Ridge School District is an equal opportunity employer.