Contracts Administration Clerk jobs in Massachusetts

TITLE: Information Officer (Contracts Administration)

LOCATION: NEIWPCC, Wannalancit Mills, 650 Suffolk Street, Suite 410, Lowell, MA 01854

BACKGROUND INFORMATION: NEIWPCC is a regional commission that helps the states of
the Northeast preserve and advance water quality. We engage and convene water quality
professionals and other interested parties from New England and New York to collaborate on
water, wastewater, and environmental science challenges across shared regions, ecosystems,
and areas of expertise. NEIWPCC is committed to fostering, cultivating, and preserving a
culture of diversity, equity, and inclusion.

Water Resource Protection Division oversees NEIWPCC’s work related to source water
protection, contaminants of emerging concern, and quality assurance.

JOB SUMMARY: The Information Officer (IO) will support the Water Resource Protection
division and the Fiscal division. Duties include: data management and administrative support,
assist with analyzing insurance documents for compliance with contract specifications,
processing contract packages, analyzing invoices, and assisting with various other tasks as
needed. Desired candidate is detail-oriented, and proficient in Advanced Excel, Word, Access
and Teams.

DUTIES AND RESPONSIBILITIES:

• Support NEIWPCC’s legal team in processing contract and closeout packages using

• Assist the Contracts Manager with the management of subawards, procurement

• Assist the WRP Director with processing contractor invoices and managing Outlook

• Manage hyperlinks in the Legal Bank, an Excel database of Legal’s templates,

• Develop Word forms and mail merge templates, and manage Access queries, tables and

• Perform MS Excel power queries, create pivot tables, loader files, and charts for monthly

• Troubleshoot Access and Excel programming issues.
• Provide data entry for contractor award letters and act as liaison with offsite Grants

Manager in processing and updating Contractor workplans, request forms and other
mandatory documentation.

• Send contractor e-mail reminders for quarterly reports, contract end dates, and final

• Create PowerPoint presentations and manage SharePoint documents.
• Follow-up with contractors regarding the status of their contracts and mandatory

Magazine, Streamlined, Annual Reports, State Summaries, as well as the NEIWPCC
website and social media.

• Maintain contract and accounting files.
• Maintain accurate spreadsheets.

• Analyze accounting data for accuracy.
• Special projects and other duties as assigned.

SUPERVISORY CONTROLS: This position has a joint reporting structure. Incumbent operates
under the general supervision of the Information Officer – Contracts Manager & the Comptroller
who provide instruction on new work, guidance, and review of completed work to assure
accuracy and adherence to established policy and requirements. Incumbent may also take
instruction from other members of the Water Resource Protection and Fiscal Divisions as
needed. The incumbent is expected to independently perform tasks in an efficient and accurate
manner, using good judgment.

MINIMUM QUALIFICATIONS: An associate degree with at least 5 years professional
experience in an office setting. Exceptional attention to detail. Experience in Excel programming
and proficiency in Word, Outlook and PowerPoint sufficient to apply them with minimal
instruction or guidance.

PREFERRED QUALIFICATIONS: A bachelor’s degree in business management or related
field, with at least three years of full-time, or equivalent part-time, technical, or professional
experience in the field of above, of which at least one years must have been in a professional
capacity. Knowledge in Access a plus.

Personal Characteristics

• Naturally prone to action with a focus toward continuous improvement and is committed

• Ability to build collaborative relationships across NEIWPCC and our partners.
• Approachable and diplomatic in all interactions.
• Able to manage change and articulate the “value case” for it.
• A team player who is inclusive and willing to help others.
• Dependable and capable of fostering trust.
• Accepts responsibility and is accountable for results.
• Ability to exercise discretion in handling confidential information.
  

Special Knowledge and Skills:

• Advanced Microsoft Excel experience, with database management capabilities. The

• Proficiency in the following software applications: SharePoint, Adobe Acrobat, and

• Ability to collect and analyze data in a collaborative team environment.
• Effective verbal and written communication skills, including individuals at all levels,

REQUIREMENTS:

• A valid driver’s license and access to own transportation is required.
• Attendance is mandatory in the Lowell office for orientation and at the annual All Staff

assigned work location Monday – Friday for the first six months of employment. After six
months of employment, this position may be eligible for a partial telework schedule,

subject to approval and determined by program and office needs. Telework schedules
are authorized by the Executive Director.

• Proof of COVID-19 Vaccination required.